MEETING ROOM SCREENS STREAMLINE ROOM BOOKING AT ACTIVE INTERNATIONAL

Active International Improves Workplace Efficiency with Interactive Meeting Room Booking Screens

Client: Active International — Corporate Trade experts headquartered at 70 New Oxford Street, London
Location: New Oxford Street office
Solution Delivered: Meeting Room Booking Calendar Screens – interactive, touch-enabled displays that integrate seamlessly with Outlook 365 / Microsoft Exchange

Challenge

Active International wanted a streamlined, modern solution to manage meeting room availability and bookings across multiple rooms in their busy London office. The previous setup lacked real-time visibility, leading to inefficient use of meeting spaces.

Solution Deployed

Six Meeting Room Booking Calendar Screens were supplied, each featuring:

• 10-inch, 10-point capacitive touch display for precise control
• LED status indicators—green when rooms are free, red when in use
• Instant ad-hoc booking directly from the screen (“Use this room” updates calendars immediately)
• Free integration with Outlook 365 / Microsoft Exchange, and inclusion of scheduling software with template options and custom features like slideshows, RSS, and animations
• No licensing or annual fees, easy installation

Results & Client Feedback

Since the installation of the six screens, Active International has experienced tangible improvements in workspace management:

• Greater Transparency: The screens offer a clear, real-time view of meeting room occupancy, leaving no ambiguity.
• Spontaneous Booking: The team now enjoy the convenience of ad-hoc room reservations directly at the screen—no back-and-forth via email.
• Time Savings: Simplified scheduling means faster transitions between meetings and better utilisation of rooms.
• User  Satisfaction: The intuitive design and visual indicators (green/red LEDs) are praised for ease of use.

Active International have expressed their delight "the screens look fantastic and have streamlined our room management dramatically." The team appreciate the clear status indicators and quick booking capability - especially useful during busy days when schedules change on the fly.

Summary

The Meeting Room Booking Calendar Screens have delivered a cost-effective, hassle-free upgrade to Active International’s meeting room operations. The client benefits from:

• Enhanced visibility of room schedules
• Effortless, on-the-spot bookings
• No ongoing licensing costs
• Reliable technical support and optional training

This deployment underscores the value of integrating smart, user-friendly technology into modern workplaces.